Author: Marshall Yarmus
Date Posted: July 15 2019

At Civil Litigations we are experts at small claims court representation and landlord and tenant board representation. We choose to focus only on these areas of the law as we have since 1996.

Paralegal Ontario Canada are licensed and regulated by the Law Society of Ontario. It was formerly known as the Law Society of Upper Canada.

The paralegal rules of conduct and the by-laws are mirror images of the strict rules which lawyers operate under.

However, a lawyer in Ontario can provide virtually any legal service a client wants. Paralegals have a very limited scope of services we can offer.

The services Ontario paralegals are permitted to offer include:

  1. Representing in the small claims court, provincial offences court, criminal court (for cases where the maximum penalty is six months in jail.)
  2. Representing at provincial tribunals, boards and commissions such as the landlord and tenant board, human rights tribunal of Ontario, the labour board, social assistance tribunal, workplace safety and insurance board, the license appeal tribunal. 
  3. Representing at federal tribunals, boards, and commissions such as the social security tribunal, transportation appeal tribunal of Canada, national parole board, and the immigration and refugee board. 
  4. Preparing all paperwork and representing an individual with Statutory Accident Benefits claim. These are claims against your own insurance company related to minor injuries resulting from a motor vehicle accident. 

We cannot do everything regarding the above courts, tribunals, and boards. We can only deal with a case where these is a hearing to take place, or a prospective hearing.

Note I am not using the confusing language the Law Society of Ontario uses in their by-law 4, section 6(1)(2). You can find the by-law on the Law Society’s website. If there is a discrepancy between my plain language explanation and the language of the by-law, the by-law prevails.

In the courts and tribunal listed above a paralegal may only:

  1. Determine what forms need to be completed, fill out the forms, and appear as a representative at any hearing. 
  2. Provide legal advise on a case that has been filed, is about to be filed, or where a party is contemplating initiating or defending a case before one of these courts or tribunals. 
  3. Negotiate a party’s interest in a proceeding.

It is important to note that a paralegal may only prepare forms to be used in a hearing before a court or tribunal.There are immigration documents that can be completed and filed. These documents will not necessarily lead to a hearing before the immigration and refugee board. A paralegal is not permitted to prepare these documents. A paralegal may appear as a representative before the immigration and refugee board, but no prepare certain documents for filing. Ontario now has a standardized lease that that must be used for any new residential tenancies entered into after April 30, 2018. A landlord is permitted to attach an appendix with additional conditions to the standard lease.The lease may someday be used in a hearing before the Landlord and Tenant Board. A paralegal is not permitted to prepare the lease, or the appendix with additional terms, or advise what additional terms should be included in the lease as this will not necessarily lead to a hearing.I have attempted to make a confusing by-law understandable.

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