Last Updated: August 23 2026
What must I include (and avoid) when writing material facts in a lawsuit pleading in Ontario?
Civil Litigations Paralegal Services can help you draft a Small Claims Court or civil case pleading that includes only material facts with reasonable certainty and detail, and avoids irrelevant, scandalous, embarrassing, or unprovable statements that could be struck; Under the procedural rules, pleadings must state the nature of the claim with reasonable certainty (Small Claims Court, Rules of the Small Claims Court, O. Reg. 258/98, Rule 7.01(2)), the reasons for disputing the claim with a reasonable amount of detail (Rules of the Small Claims Court, O. Reg. 258/98, Rule 9.01(2)), and concise statements of the material facts but not the evidence (Rules of Civil Procedure, R.R.O. Reg. 1990, Regulation 194, Rule 25.06(1)); Courts treat “material” facts as those that affect the determination of your rights and allow proof at trial, and they may strike pleadings that are really designed for atmosphere or to cast the other party in a bad light, including micro-details of evidence (see Stedfasts Inc. v. Dynacare Laboratories, 2020 ONSC 8008); for Ontario guidance on what to say, what to cut, and how to organize your claim or defence, call (416) 229-1479.
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Factual Details Required Within Pleadings
What is said within a lawsuit document must be proper to the lawsuit process. Statements within a lawsuit document may be improper if irrelevant, if scandalous, if embarrassing such as statements that merely shine a negative light on other persons, or statements that are inherently unprovable. Where allegations are improper, the allegations should be struck.
Note: Please contact Civil Litigations Paralegal Services by phone at: (416) 229-1479 to discuss any specific questions that you may have.
The Law
Both the Rules of the Small Claims Court, O. Reg. 258/98 as well as the Rules of the Civil Procedure, R.R.O. 1990, Regulation 194, provide rules addressing the level of detail required within a proper lawsuit document. Specifically, the Rules of the Small Claims Court and the Rules of the Civil Procedure state:
7.01 (2) The following requirements apply to the claim:
1. It shall contain the following information, in concise and non-technical language:
...
ii. The nature of the claim, with reasonable certainty and detail, including the date, place and nature of the occurrences on which the claim is based.
9.02 (1) The following requirements apply to the defence:
1. It shall contain the following information:
i. The reasons why the defendant disputes the plaintiff’s claim, expressed in concise non-technical language with a reasonable amount of detail.
25.06 (1) Every pleading shall contain a concise statement of the material facts on which the party relies for the claim or defence, but not the evidence by which those facts are to be proved.
As per the various rules of procedure provided above, pleading documents, whether as claims or defences, are to provide a concise stating of the material facts. What constitutes as a material fact, and restrictions on the manner in which a material fact should be pleaded were explained in the case of Stedfasts Inc. v. Dynacare Laboratories, 2020 ONSC 8008, wherein it was said:
[30] Material facts include facts that the party pleading is entitled to prove at trial, and at trial, anything that affects the determination of the party’s rights can be proved; accordingly, material facts includes facts that can have an effect on the determination of a party’s rights.[6] A fact that is not provable at the trial or that is incapable of affecting the outcome is immaterial and ought not to be pleaded.[7] A pleading of fact will be struck if it cannot be the basis of a claim or defence and is designed solely for the purposes of atmosphere or to cast the opposing party in a bad light.[8] As described by Riddell J. in Duryea v. Kaufman,[9] such a plea is said to be “embarrassing”.
[31] “Material” facts include facts that establish the constituent elements of the claim or defence.[10] The causes of action must be clearly identifiable from the facts pleaded and must be supported by facts that are material.[11]
[32] A pleading shall contain material facts, but it should not contain the evidence by which those facts are to be proved.[12] Pleadings of evidence may be struck out.[13] The prohibition against pleading evidence is designed to restrain the pleading of facts that are subordinate and that merely tend toward proving the truth of the material facts.[14]
As per Stedfasts, a case proceeding in the full Superior Court, pleading evidence, meaning pleading the factual details as to how the material facts will be proven, is micro detail and is prohibited by the Rules of the Civil Procedure. Simply said, alleging a material fact is proper; however, alleging the evidence that is available to prove the material fact is improper. Furthermore, while the Rules of the Small Claims Court are silent about the impropriety of pleading evidence, doing so remains frowned upon. Furthermore, if a Small Claims Court case is, for some unforeseen reason, transferred to the full Superior Court, a Small Claims Court pleading that contains pleadings of evidence, may become problematic in addition to improper.
Conclusion
The rules of pleading should be carefully adhered to. Pleadings, whether as a claim document or as a defence document, should contain only material facts without stooping to using a pleading document to engage in character attacks or for making prejudicial statements. Only statements that are relevant should be contained within a pleading.
NOTE: A large number of queries like “lawyers near me” or “best lawyer in” typically indicate a need for prompt and proficient legal assistance rather than a specific designation. In Ontario, licensed paralegals are governed by the same Law Society that supervises lawyers and can represent clients in specific litigation cases. Skills in advocacy, legal analysis, and procedural competence are vital to this function. Civil Litigations Paralegal Services provides legal representation within its licensed parameters, focusing on strategic planning, evidence preparation, and compelling advocacy directed at obtaining efficient and advantageous outcomes for clients.
